What is a statement of duty?

What is a Statement of Service?

Updated 06/04/2022 01.18 AM

Some postgraduate programs at the University of Newcastle require applicants to demonstrate a minimum level of professional experience to gain admission. If you are required to demonstrate professional experience, you should submit a Statement(s) of Service (example) and where possible, an accompanying job description.

All statements of service must be signed by your employer and must include the following details as a minimum requirement:

  • Be signed and dated by your employer
  • Be on the employer's official stationery/letterhead
  • Include contact details of the referee/person completing the statement
  • Confirm the position/job title and the main duties performed 
  • Detail the period of employment served, including start and end dates (dd/mm/yyyy) 
  • Confirm whether the position is/was held on a full-time, part-time or casual/contract basis
  • Confirm the regular hours worked per week (e.g. 40 hours per week) or the total amount of hours worked to date 

Please note: 

  • If you are providing a copy of a hardcopy/physical statement of service, it must be a colour or a certified copy. 
  • If you are providing an electronic or digitally issued statement of service, it must be digitally signed by your employer
  • If your previous employer no longer exists, please contact the Admissions team to discuss alternative options.


Self Employed Applicants

If you are self-employed, you will need to supply the following:

  • a copy of your business certificate of registration
  • a letter from your accountant or solicitor, on their official stationery, detailing how long you have been continuously engaged with the business and confirming the nature of the business

Is this answer helpful?

What is a statement of duty?
Check out the interactive "Definition of Functional Verbs" page. This link groups Functional Verbs by "Idea Packages" and provides the applicable definition.

DUTIES

 
1. A duty is a major subdivision of work performed by one individual.
2. It includes similar tasks that make up one area of responsibility.
3. Most jobs have four to eight duties.

Example 1               Example 2
Example 3               Example 4

TASKS
Example 1                 Example 2
Example 3                Example 4
1.  A task is one of the work operations that is a logical, essential step in the performance of a duty.
2. It defines the methods, procedures and techniques by which duties are carried out.
3. It should show:
-What is done (action).
-How it is done (procedures, materials, tools, or equipment).
-Why it is done (purpose).
4. Begin each task statement with an action verb in the first person present tense, e.g. write, calibrate, analyze.
5. Carefully clarify the following verbs which have a variety of meanings and connotations
-Analyze                 -Act as liaison
-Prepare                 -Supervise
-Handle                  -Edit
               -Manage
Task Clarification Example 1
Task Clarification Example 2
6.  Use an alternative task statement format when there is too much information in a single sentence.
Alternative Format Example
7. Define uncommon abbreviations.
8. Do not include references to personal qualities or skills.
9. Provide supporting documentation to substantiate qualitative terms(e.g. complex, elaborate)
10. Avoid phrases such as "assist in", "responsible for" and "involved in" which obscure the action.
 
Vague Task Phrasing Example
What is a statement of duty?
What is a statement of duty?
Sr. Clerk Duties
A. Typing
B. Correspondence
C. Public Contact
D. Conference coordination
E. Filing
Sr. Clerk Tasks
D. Conference Coordination
D1.  Schedule speakers for bi-monthly departmental seminars by calling individuals from established listings, ascertaining availability, determining event dates and composing correspondence.
 
Management Services Officer Duties
A. Budgetary analysis
B. Budget control
C. Contract and grant administration
D. Supervision of personnel resources
E. Material management
F. Space utilization
Management Services Officer Tasks
A. Budgetary Analysis
A1.  Plan and prepare the annual budget by integrating departmental goals and program plans; research, laboratory and administrative requirements; and faculty, student and other statistical data.
Administrative Specialist Duties
A. Organizing work flow
B. Training
C. Staffing
D. Establishing procedures
E. EDB Update 
Administrative Specialist Tasks
C. Staffing
C1.  Initiate personnel actions including selecting new employees, conducting performance evaluations, recommending salary increases, providing counseling on disciplinary problems and recommending corrective actions in order to maintain effective staffing and production levels. 
Senior Hospital Biller Duties
A. Follow up on delinquent accounts
B. Correction of billing errors
C. Writing off of unpaid accounts
D. Crediting of accounts
E. Documentation of files
Senior Hospital Biller Tasks
A. Follow up on delinquent accounts
A1.  Follow up on all delinquent accounts within specified patient alpha grouping by reviewing patient�s file and any sponsor correspondence to determine possible source of payment problem. Make telephone/written inquiry to sponsor requesting explanation.

A summary statement provides a synopsis of the major purpose of a position and its role in the department.

This section of the job description describes the way in which work is assigned, when it is reviewed, how it is reviewed, and what guidelines, prototypes and protocols are available.

What is the difference between a job description and a duty statement?

Job descriptions aid in maintaining a consistent salary structure. Performance evaluations may be based on job descriptions. Well written duty statements contain action words which accurately describe what is being done.

What is the purpose of a duty Statement Australia?

It provides you with information about the main priorities, responsibilities and opportunities of the role.

What must be included in a job description?

A job description contains the following components: job title, job purpose, job duties and responsibilities, required qualifications, preferred qualifications, and working conditions.

What is task in job description?

Job tasks are duties or responsibilities that you perform on a job. Most workers perform numerous tasks on their jobs. For example, a secretary may arrange meetings, type letters and run errands for her boss. The tasks that people perform on jobs are usually related to their job description.