Suppose you travel to a foreign country for a vacation. You've read about several destinations that sound exciting and wondrous. You've lost your map. No matter how much you may have prepared for the trip, the only place you can go without a map is to the nearest information booth for guidance-but you don't even know the language... Show
Before driving a car through an intersection, you sometimes need to look at a map to make sure that you choose the right route. Similarly, technology planning is an ongoing process that helps your organization map a preferred course for its technology resources. Following a proven logical process for sound decision-making is the key to ensuring that a new technology initiative will work. First, you must specify your requirements and keep them at the forefront of all decision-making. Technology that doesn't meet your fundamental user and operational needs is not a solution to your problems. There are many published methods for embarking upon new technology initiatives, most of which contain the same set of steps, although the jargon used to describe the tasks may vary. In broad terms, the steps are as follows:
These steps, which form Parts 1-8 of this resource, are illustrated in Figure 1.1. Think of this document as a map that will help you navigate the various stages of the process. This map will lead you to the decisions that best meet your needs. Technology Plans and PoliciesAs can be seen from Figure 1.1, a great deal of preparation is critical to the planning of a technology initiative. In fact, all education organizations should have technology plans in place (meaning that one should be developed if it does not already exist). In many education organizations, the overall goal of a technology plan will be the successful integration of technology in support of student learning and school management. Achieving this goal sometimes requires the purchase of new or upgraded resources. The technology plan, and the policies that derive from it, should guide decision-making. When an organization introduces new components to its technology system, plans and policies must be updated to reflect the change to the overall system. Moreover, when other changes occur within an organization (e.g., it develops a new mission statement), the technology plan must adapt accordingly. After all, unless technology planning is a component of a greater organizational management plan, it is doomed to failure. How else can technology planners be certain that other policymakers share their priorities? Or that funds will be available to achieve their goals? Or, most importantly, that technology supports the overall vision of the organization? Unless technology planning is a component of a greater organizational management plan, Identifying Technology Policies That Govern the OrganizationExisting technology policies serve as a background against which a technology plan is developed and carried out. Likewise, policies can be a product of new or existing technology plans. Examples of policies common in education organizations include acceptable use policies (AUPs) and policies related to the privacy of student records. A school or district may have broader policies in place that will affect a technology plan, such as business policies that might mandate, for example, impact analyses, financial contingencies, or security safeguards for all organization transactions, including those related to technology. Policies that affect technology planning can arise at many levels, including school, district (local education agency), region (intermediate service agency), and state (state education agency). Planners should make an effort to identify early any and all such policies and plans that will govern their efforts. Possible Indicators for Assessing Technology Planning
Developing a Technology PlanTechnology plans are central to technology deployment. They can be tools of reform and guidance and, as such, affect every aspect of a technology initiative, from inception through evaluation. In its simplest form, a technology plan can be informal. A local technology proponent such as a superintendent, principal, or teacher technophile might initiate one. At the other end of the spectrum, a technology plan can be quite formal and, in many jurisdictions, require a public hearing or another prescribed venue for receiving input from various stakeholder groups. Sound technology plans document that planners have: considered the implications of long-range funding issuesidentified timelines and milestonescoordinated all aspects of technology integration, including professional development and staff trainingestablished evaluation mechanismsTechnology planning and policies should address the following three major areas: vision-the overall expectations for technology in the organizationaccess-the acquisition, deployment, and availability of technology to intended users or audiences integration-the methods and strategies for ensuring that technology is implemented appropriately and meets users' needs and organizational vision There is perhaps no better description of a good technology plan than that advocated by the E-rate program. To qualify as an approved "Technology Plan" for a Universal Service discount, a technology plan must meet the following five criteria that have been established as core elements of successful school and library technology initiatives:
The E-rate program (more precisely referred to as the Schools and Libraries Universal Service Support Mechanism) helps U.S. schools and libraries obtain affordable telecommunications and Internet access. Good technology plans should address the following major components:
Possible Indicators for Technology Plan Development
Implementing a Technology InitiativeCreating a technology plan and policies is only the first step toward embarking upon a successful technology initiative. Implementation has its own issues, including staying on schedule when purchasing and installing equipment, training users, and evaluating each new technology introduced. The technology plan should provide timelines and benchmarks for each of these components, as well as identify those individuals or teams responsible for the tasks. More information about the implementation process can be found in Part 4: Implementing Your Technology.A technology plan should specify a timeline for implementation, which often occurs in steps. When these steps are incorporated into a schedule, they are called benchmarks and can be used to assess whether the organization is making reasonable progress toward achieving implementation. Possible Indicators for Technology Plan Implementation
Evaluating a Technology PlanAn extremely important aspect of the technology plan is the evaluation of its effectiveness during and after implementation. Provisions for revising a plan based on evaluation findings should be a part of its creation. This iterative process occurs as a part of the plan's review cycle, which includes evaluation timelines and reporting expectations. One fundamental question for reviewing a plan is: Are desired goals being achieved? In order to evaluate the answer, framers may wish to analyze implementation benchmarks, budget trends, technical performance, utilization records, user enrichment (e.g., student performance), community support, and other issues deemed relevant. Specific indicators for assessing these topics should be identified during the planning stage. Possible methods for obtaining progress measures include customer feedback questionnaires, plan audits, focus groups, and user surveys. The technology plan should include a schedule for evaluating the initiative, as well as procedures for revising the plan based on events as they unfold. The plan should provide details about the proposed review cycle as well as other components of the evaluation, including the use of indicators that can assess:
When evaluating a plan, it is important to remain objective. If the early stages of a plan do not proceed as anticipated (i.e., benchmarks are not being met or tasks are being altered due to "reality"), it doesn't make the entire plan a failure. Indeed, schedules and budgets are essentially early 'best guesses', and will almost certainly need to be adjusted later (i.e. modify the balance of the plan). Implementing new technology can be a daunting undertaking. For this reason, evaluation in a variety of formats is critical for objectively determining what aspects of the plan are working and what aspects need additional attention. Possible Indicators for Technology Plan Evaluation
Evaluating the Implementation of Your Technology Plan Technology implementation is a continuously changing process that adapts to the organization's changing circumstances. Effective evaluation allows planners to rethink and adapt objectives, priorities, and strategies based on the realities that present themselves as implementation proceeds. The North Central Regional Educational Laboratory (NCREL) has developed the following questions for evaluating technology plan implementation: What are the 4 steps in planning?The 4 Steps of Strategic Planning Process. Environmental Scanning. Environmental scanning is the process of gathering, organizing and analyzing information. ... . Strategy Formulation. ... . Strategy Implementation. ... . Strategy Evaluation.. What are the 5 steps of planning?5 steps of the strategic planning process. Determine your strategic position.. Prioritize your objectives.. Develop a strategic plan.. Execute and manage your plan.. Review and revise the plan.. What are the 7 steps in the planning process?7 stages of strategic planning. Understand the need for a strategic plan. ... . Set goals. ... . Develop assumptions or premises. ... . Research different ways to achieve objectives. ... . Choose your plan of action. ... . Develop a supporting plan. ... . Implement the strategic plan.. Which of the following is the first step in planning and executing?Setting objectives is the primary step in planning. Objectives or goals specify what the organisation wants to achieve.
|