For what length of time must the listing agreement be retained regardless of sale or not and where

Real estate agents and their sales representatives must be registered. When retaining an agent it is important to check they are registered in accordance with the Land Agents Act 1994 (SA). Registered agents and sales representatives are issued with registration cards which they can produce if requested. Any person can search the Consumer and Business Service Online Licencing Portal to check the registration of an agent.

Sales agency agreement

An agent cannot act for a vendor unless a sales agency agreement has been signed. Before entering into a sales agency agreement, the agent must provide the vendor with a written guide which sets out their rights and obligations under the agreement [see Land and Business (Sales and Conveyancing) Act 1994 (SA) s 20].

The agreement is required to specify the agent's genuine estimate of the selling price as a single figure, with no qualifying words or symbols. This is consistent with the manner in which a property is to be marketed by the agent. In addition to the written guide referred to above, the agent is also required to provide details of sales of comparable land and any other information on which the agent relies in support of the estimated selling price.

The sales agency agreement is also required to state:

• the manner of sale to be used;
• the vendor’s rights to terminate the agreement;
• whether the agent will be able to accept offers on the vendor’s behalf; and
• the duration of the agreement.

The longest period which the agreement can run for is 90 days, after which time a new agreement will need to be entered into. It is possible to have an agreement which runs for any amount of time less than 90 days.

If a property is to be sold by auction, the sales agency agreement cannot be amended prior to the auction or terminated prematurely and a fresh one entered into to increase the selling price. This is to prevent a property from being marketed at a low price, and then increasing the price prior to auction.

In addition, a sales agency agreement can be extended for up to another 90 days, provided that a Notice of Expiry is given by the agent within 14 days of the expiry date, and the extension is signed by both the agent and the vendor. Only one extension is permitted. If a Notice of Expiry is given by the agent, the vendor must respond to the notice, otherwise it will be automatically extended for a period of 180 days. During the period of extension, the vendor may terminate the agreement on giving 7 days notice to the agent.

Importantly, if there is any marketing or advertising which will be provided that will be separately charged for, the amounts to be charged and the times for payments to be made need to be set out in the agreement. This should remove the risk of the vendor being billed for additional costs which they were unaware of. The agent also needs to disclose within the agreement if these services will be carried out by a third party, and if the agent will receive any rebate, discount or other benefit from that third party. This aims to prevent real estate agents from profiting from their referrals to other service providers, and encourage them to pass any discounts they receive onto the vendor.

Advertising

Legislation prohibits an agent from advertising property at a price lower than the estimated selling price, in order to attract a large number of buyers and artificially creating interest in a property [see Land and Business (Sale and Conveyancing Act) 1994 (SA) s 24A].

For many real estate agents, selling property listings is the main part of their jobs. While agents hope they'll sell a listing and collect a commission, that doesn't always happen. If you're in this situation, your job is far from over. Even after your listing expires, you still have additional duties.

Record Retention

Once your listing expires, you usually can't throw out your file. State laws vary in terms of how long you have to keep your listing file and whether or not you or your broker are responsible for retaining it. Regardless of what the law says, it's a good idea to hold on to too many records instead of too few. For example, the state of California requires brokers to retain listing files for three years, while Illinois requires that brokers keep records of representation agreements for five years, while keeping active agreements physically in the office.

Override List Opportunities

Some listing agreements contain language that gives you the right to earn a commission if a buyer to whom you showed the property during the listing period buys it within a set period after the listing expires. You might need to furnish a list of these parties, sometimes called a protected list or an override list, to your client within a set period of time after your agreement expires. If one of these buyers comes back to the table, you might have to reinsert yourself in the transaction and represent the seller, but you will get paid your commission. This presents a good income opportunity for real estate agents, reports Realty Times.

Duty of Confidentiality

Just because your listing has expired doesn't mean your duties to your client are over. One of the key aspects of a fiduciary relationship is confidentiality. What your client tells you is not to be told to anyone else. Under the National Association of Realtors' code of ethics, your duty to maintain confidentiality survives the expiration of your listing. This is also the case under certain state laws governing real estate relationships.

Relationship Management

Investors and agents track expired listings. For investors, an expired listing may be a sign that a seller is tired of owning the property and just wants to be rid of it. For a competing agent, it's a sign of a hot prospect. If you don't want to maintain the relationship with the client, these other people don't really matter. When you think there might be another opportunity for the listing in the future, however, it's important to keep servicing your client and to stay in touch with her. That way, you reduce the risk of losing your relationship to another agent.

What is the maximum validity period for an exclusive agreement?

What is the cooling

What is the cooling

What type of listing agreements exist in Qld?