Which of the following statement is incorrect with respect to internal audits and management reviews select one?

The ins and outs of the Three Lines of Defence model and the benefits and challenges of implementation.

The Institute of Internal Auditors (IIA) published a global position paper in 2013, titled: The Three Lines of Defense in Effective Risk Management and Control.

The concept has remained sufficiently important that a further position paper was published in June 2017 by the Chartered Institute of Internal Auditors, titled: The Three Lines of Defence, hereafter the 2017 paper.

The 2017 paper stated:

‘Applying the three lines of defence model in an organisation is not a silver bullet for achieving effective internal audit.

‘Much also depends for example on the standing, scope and resourcing of the internal audit function.

‘However, if the positioning and governance structure for internal audit are wrong, its ability to support the board or audit committee in their challenging of management can be fatally undermined’.

What is the Three Lines of Defence model?

The IIA and the Institute of Directors endorse the 'Three Lines of Defence' model as a way of explaining the relationship between these functions and as a guide to how responsibilities should be divided:

Three lines of defence

1. The first line of defence (functions that own and manage risks)

   This is formed by managers and staff who are responsible for identifying and managing risk as part of their accountability for achieving objectives. Collectively, they should have the necessary knowledge, skills, information, and authority to operate the relevant policies and procedures of risk control. This requires an understanding of the company, its objectives, the environment in which it operates, and the risks it faces.

2. The second line of defence (functions that oversee or who specialise in compliance or the management of risk)

   This provides the policies, frameworks, tools, techniques and support to enable risk and compliance to be managed in the first line, conducts monitoring to judge how effectively they are doing it, and helps ensure consistency of definitions and measurement of risk.

3. The third line of defence (functions that provide independent assurance)

   This is provided by internal audit. Sitting outside the risk management processes of the first two lines of defence, its main roles are to ensure that the first two lines are operating effectively and advise how they could be improved. Tasked by, and reporting to the board / audit committee, it provides an evaluation, through a risk-based approach, on the effectiveness of governance, risk management, and internal control to the organisation’s governing body and senior management. It can also give assurance to sector regulators and external auditors that appropriate controls and processes are in place and are operating effectively.

Is the model applicable to any organisation?

In short, yes.

The 2013 paper stated that the three lines of defence model is ‘appropriate for any organisation – regardless of size or complexity.  Even in organizations where a formal risk management framework or system does not exist, the Three Lines of Defense model can enhance clarity regarding risks and controls and help improve the effectiveness of risk management systems’.

The IIA position papers are part of their ‘Strongly Recommended’ category of guidance and compliance is not mandatory.

The key benefits of implementing an effective model

To implement an effective and efficient model across an organisation is not simple and requires vision and ongoing support from the Board and executive management in terms of direction and resources. Benefits are:

• Improved coverage of risks and controls by identifying and refining where necessary the population of risks and controls, and appropriately allocating the ownership and performance of these risks and controls across the lines of defence.  Consequently, any unintended risks and gaps in controls may be avoided, and unnecessary duplication of work should be avoided by removing layers of redundant controls;
• Improved control culture across the organisation by enhancing the understanding of risks and controls.  For example, potential conflicts of interest or incompatible responsibilities may be more readily identified and challenged with those risks then either removed or mitigated; and
• Improved reporting to the Board and executive management through a coordinated approach to providing timely and insightful reporting avoiding potentially duplicative and irrelevant information.

When implementation of the model fails

The Financial Stability Institute published Occasional Paper No 11 ‘The four lines of defence model’ for financial institutions in December 2015.

The paper included a root cause analysis of how the implementation of the lines of defence model arguably failed in practice during significant banking scandals with the following key findings:

• Misaligned incentives for risk-takers in the first line of defence – management may have put greater emphasis on and set compensation [or career progress] based on the achievement of financial objectives rather than control-orientated objectives;
• Lack of organisational independence of functions in second line of defence;
• Lack of skills and expertise in second line functions; and
• Inadequate and subjective risk assessment performed by internal audit. Failure by Internal Audit to identify high-risk areas or processes will lead to audits focussing on the wrong areas therefore undermining the effectiveness of the third line of defence.

Three lines of defence in depth

For an explanation of the role of Internal Audit in the three lines of defence model and some of the practical day-to-day challenges of implementation under an often-ongoing climate of ‘doing more with less’ watch our for the second article on this topic ‘Internal audit: challenges of implementation'.